Taleo Recruitment and Onboarding

Through a series of post I would like to give some insight about Taleo Recruitment and Onboarding Module

The Recruiting Center

The main product of Taleo Recruiting is called the Recruiting Center.  The Recruiting Center has a main front page with a dashboard screen.  From the front page, you can quickly perform a wide range of essential recruiting tasks or navigate to other areas using the main menu, search area or access links.  As with most applications, there are numerous ways to perform the same task. 

The Recruiting Center is set up to provide quick access to information on requisitions, candidates, offers and other activated functions.  It is also possible to set up preferences and personal information in the My Setup area.  Learning to navigate efficiently within the system ultimately saves time and increases productivity.

The Welcome Center

If your organization uses more than one Taleo product in the Talent Management Suite (such as Taleo Performance or Taleo Learn), you will see an initial access point and information page called the Welcome Center.  From the Welcome Center you can access all your Taleo products.  To access the Recruiting Center, simply click on the Recruiting tab or link.   

SmartOrg

The Recruiting Center utilizes a foundational data structure called SmartOrg.  Taleo designed this data structure so each customer would be able to personalize the system to reflect how it does business.  At the core of the SmartOrg data model, Taleo defines each organization as a combination of three (3) main elements: 

• The Organizational Structure under which it does business 
• The Locations in which it does business 
• The Job Fields (functions) used to carry out its business

This categorization is often referred to in documentation and implementation as O - L - F (or contextualization).  Once this data structure is in place, requisitions can be defined in terms of these three elements

Taleo designed a data structure that enables each customer to customize Taleo products such that they reflect how the customer does business. Taleo defines each organization (customer) as a combination of three main elements: Organizations, Locations, Job Fields (OLF). OLF is also referred to as contextualization.

Organization describes the hierarchical structure of an organization. Up to 20 organization levels can be created. The system proposes the following organization structure, but other terms may be chosen to better reflect the hierarchical structure of a company:

• Company
• Sector
• Department
• Division

Location represents a geographical area, such as a country or state. Locations are listed in a hierarchical order, from the broadest geographical area (often a country) to increasingly specific areas (work location). Up to 5 location levels can be created. Locations must be associated to Taleo network locations used for various purposes, mainly integration with external systems, using a common and standard universal structure. Taleo strongly recommends defining a zip code for the location. A common location structure is:

• Country
• State/Province
• Region
• City
• Work Location

Job Field represents the employment sectors or domains. Up to 4 job field levels can be created. Job fields must also be mapped to the network job fields, again to have a common language with the external world, be for posting or integrations. This mapping also serves to inherit existing classification for competencies. The system proposes the following job field structure, but other terms may be chosen to better reflect the structure of a company:

• Category
• Function
• Specialty

There are several key elements of the Taleo Enterprise products that are tied to the Organization-Location-Job field structure such as candidate selection workflows, requisitions and requisition templates, message templates, user management, pre-screening, approvals, etc.

Navigating the Recruiting Center

The Recruiting Center front page contains links to virtually all of your vital information and tasks.  From candidates to requisitions, this page provides time-saving options that will guide to where you need to be in the system.     It is simple to navigate through the Recruiting Center.  

1. Channels:  Navigate from the front page using sections called Channels, which display status-oriented data about your activities.  From the links on the Channels, you can access information on your requisitions, candidates, job offers and other tasks.  Each Channel contains a list of elements and the number of items associated with each element.   

2. Main Menu: Access the main menu items to work with your requisitions, candidates, offers and tasks quickly.  Clicking the Channel title of the same name will get the same results.  A Libraries area is also on the main menu for accessing various libraries in the system.  

3. Communications: Use the Communications area to access help, online tutorials, human resource industry expertise, and product-related news.  This area is also configurable and can be set up with your own organizational content.

4. Access Links/Resources: Click the Access links to access options, such as My Setup.  

5. Search: Use the Search area to find candidates and requisitions quickly.   

Creating Frequent Approvers in My Setup

My Setup is a powerful utility that permits viewing or changing personal preferences in the system.  This topic reviews options available based on your user permissions

Frequent Approvers are individuals to whom you frequently route requisitions or offers for approval.  You have been granted permission to use Frequent Approvers in My Setup.  This feature allows you to establish your default approvers.  When routing a requisition or offer for approval, you will be able to modify your list of approvers as needed